Privacy Policy

Effective Date: 29 July 2020

Personal data collected and processed via https://cogx.co/or on https://cognitionx.com or on partner sites contracted by CognitionX Limited to deliver CogX services (hereafter the “CogX Platform”) are collected and processed by CognitionX Limited, 20 Air Street, London, W1B 5AN, (“CognitionX”, “we”, “us” or “our”) which is the “controller” of your personal data for the purposes of this Privacy Policy under the General Data Protection Regulation and UK Data Protection Act 2018. This Privacy Policy explains what we do with personal data that you provide to us in relation to the provision of the CogX Platform.

TYPES OF PERSONAL DATA

We collect and process personal data that you provide in relation to your registration for the CogX Platform. This includes your name, job title and type of job, email address, phone number, address, topics you are interested in, details of your organisation, details of how you heard about the CogX Platform and other personal data.
We also process personal data regarding your activities and interactions on the CogX Platform, including, but not limited to, sessions that you RSVP for and attend, questions you ask, polls you take part in, pages you visit, products and companies that you express interest in, other users and partners you interact with and meet
with, and meetings that you request.

USE OF YOUR PERSONAL DATA

CognitionX may use your personal data:

  • To manage your membership on the CogX Platform
  • To provide access to the CogX Platform
  • To deliver services on the CogX Platform, including virtual events, networking, social interaction,
    recommendation of content, and other services
  • To provide management of invitations by our partners
  • To communicate to you any useful information regarding future events, services, and opportunitieswith relation to the CogX Platform
  • To email you regarding abandoned checkout processes
  • Once you have registered for the CogX Platform, to provide necessary information to you in
    connection with your attendance of events, sessions, networking sessions and other services on the
    CogX Platform.
  • To invite you to register to any new platforms or online services offered by us
  • To invite you to register to any new Event organized by our partners, including partners exhibiting on
    the CogX Platform
  • To measure the audience on the website and to measure use of and interest in specific features and
    content
  • To measure the performance of our social media campaigns and mobile campaigns
  • To facilitate interactions between other users of the CogX Platform via communication channels
    within the CogX Platform and via other 3rd-party communication channels as may be appropriate.

If you are in the UK, we will process your personal data in order to send you direct marketing messages regarding our products and services, unless you have opted out of receiving such messages from us.  If you are outside of the UK (or are in the UK and are a sole trader or partnership) we will process your personal data to send you direct marketing messages regarding our products or services, provided you have given us your opt-in consent to do so where required under applicable laws.
If you do not wish to receive such messages from us please contact us at
privacy@cognitionx.io, or using the contact details below.

LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA

If you are from the UK or the European Economic Area (EEA), our legal basis for collecting and using your personal data described in this Privacy Policy depends on the type of personal data we process and the purposes for which we process it.

We may process your personal data because:

  • We need to perform a contract with you, for example where it is necessary to process your personal data in order to provide you with access to the CogX Platform
  • You have given us your consent to do so, if consent is required under applicable laws
  • The processing is in our legitimate interests and it is not overridden by your rights (i.e. where it is in our
    interests to process your personal data for the purposes of improving our future events)
  • In order to comply with legal obligations to which we are subject

COMMUNICATION OF YOUR PERSONAL DATA

If you provide personal data to us through one of our forms, your personal data may be shared with sponsor partners, exhibitor partners, content partners, logistics partners and providers, who are permitted to use such data solely in connection with organising and conducting CognitionX’s activities including provision of the CogX Platform. We also provide your personal data to third party providers to the extent necessary to operate the CogX Platform, including third parties that provide communication platforms that facilitate contact between users of the Platform.

Please note that when using such communication platforms other attendees may be able to view your name, job title and company, and can contact you as permitted via those platforms. In addition, Personal Data may be shared with Partners or Lead Partners who are exhibitors at Events you have attended on the CogX Platform, for the purpose of follow-up on interactions during such Events, for a period of 12 months following your use of the CogX Platform. CogX Platform Networking Services: your name, company, job title, bio, and profile image, may be shared a Partner, Lead Partner, or another user of the CogX Platform with whom you interact via the CogX Platform networking services in the following ways:

  • by requesting or attending a meeting with the Partner or user
  • by explicitly indicating your interest in the Partner or user
  • by viewing the Partner’s products and exhibition assets
  • by adding sessions or side events that are co-curated or sponsored by the Partner to the “My Schedule” calendar feature
  • by attending or viewing sessions or side events that are co-curated or sponsored by the Partner Please note that even if you have opted out of receiving direct marketing emails or telephone calls from us or our Lead Partners, our Lead Partners and Partners may contact you through the CogX networking services on
    the CogX Platform.

Your contact details – Your personal data, including contact information such as e-mail addresses or phone
numbers may be shared in the following circumstances with our Lead Partners:

  • If you are in the UK, your contact details may be shared with Lead Partners for direct marketing
    purposes by those partners provided you have not opted out of receiving these communications.
  • However, if you are outside of the UK (or in the UK and are a sole trader, partnership or using the CogX Platform in your personal as opposed to professional/business capacity), your contact details will be shared with our Lead Partners for direct marketing purposes if you have provided your prior
    opt-in consent for receiving these communications. In addition, we may share your personal data, including your contact information such as e-mail addresses or
    phone numbers in the following circumstances:
  • For interactions with Lead Partners,you may receive direct marketing messages via email or
    telephone from the Lead Partner if you have the following interactions.
  • If you add a sponsored session to the “My Schedule” feature or attend a sponsored or co-curated or Lead Partner hosted session
  • If you request to “share my contact details” with a Lead Partner
  • If you view the YouTube/Vimeo demo link embedded in the expo booth
  • If you schedule a meeting, or connect over Live Chat with a Lead Partner representative
  • If you explicitly indicate interest in a product or other expo asset provided by the Lead Partner
  • If you enter Lead Partner side event, co-curated event or in-booth session
  • The following interactions will not result in sharing of Personal Information other than name, title and company
  • If you enter or view an Expo Booth
  • If you view a product listing or company rep profile
  • If you have any other view-only activity
  • If you do not wish for your data to be provided to our Lead Partners for these purposes please email privacy@cognitionx.ioor contact us at the contact details below.

Other than the scenarios described above, we will not share your personal data with any other parties outside of CognitionX, except (i) in the event of a merger or sale of the company’s assets; (ii) as required by law or as required in the course of officially authorized law enforcement investigations, (iii) in order to protect our
rights.

Questions, comments and other communications

When you send us personal data via email, for example to ask a question or make a comment, or by filling out a form that emails us this information, we use it to respond to your requests. Personal data processed for these purposes will be retained as long as necessary to complete our response.

COOKIES

We may set cookies from the following tools. The type and purpose of each one is explained below:

Tool: Google Analytics
Type: Site monitoring
Purpose: Editorial & e-commerce website analytics

Tool: Linkedin
Type: Publisher monitoring
Purpose: Tracking of visits generated by social media campaigns

Tool: Facebook
Type: Publisher monitoring
Purpose: Tracking of visits generated by social media campaigns

Tool: Twitter
Type: Publisher monitoring
Purpose: Tracking of visits generated by social media campaigns

Tool: YouTube
Type: Publisher monitoring
Purpose: Monitor usage of embedded video players

Tool: Google DoubleClick
Type: Website usage monitoring
Purpose: Monitor page visits and tailor advertising

Tool: Hubspot
Type: Website usage monitoring
Purpose: Track visitors to the website and handle form submissions

TRANSFER OF YOUR PERSONAL DATA

Your personal data may be transferred outside of the European Economic Area (“EEA”) or the UK. We will only transfer your personal data outside of the EEA or the UK where it is compliant with data protection legislation and the means of transfer provides adequate safeguards in relation to your personal data. We will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and no transfer of your personal data will take place to an organisation or a country unless there are adequate controls in place including the security of your personal data.

YOUR RIGHTS

If you are in the EEA or UK, you have certain data protection rights, which apply in certain circumstances:

  • The right to access your personal data. You may ask us for a copy of the personal data we hold about
    you, and request that we modify, update or delete such personal data.
  • The right of rectification.You have the right to have your personal data rectified if it is inaccurate or
    incomplete.
  • The right to request erasure/deletion. You have the right to request that we erase your personal data in
    certain circumstances.
  • The right to object. You have the right to object to our processing of your personal data in certain
    circumstances (e.g. for the purposes of direct marketing or where we process your personal data on the
    basis of legitimate interests).
  • The right of restriction. You have the right to request that we restrict the processing of your personal
    information in certain circumstances.
  • The right to data portability. In certain circumstances you have the right to be provided with a copy of
    the personal data we process about you in a structured, machine-readable and commonly used format.
  • The right to withdraw consent.You also have the right to withdraw your consent at any time where we
    have relied on your consent to process your personal data.

Please note that we may ask you to verify your identity before responding to such requests. You have the right to complain to a data protection authority in your jurisdiction about our collection and use of your personal data. For more information, please contact your local data protection authority in the UK or
EEA. You may also send us special directives regarding the use of your Personal Data after your death.

You can exercise these rights by contacting CognitionX at: CognitionX Limited, 20 Air Street, London W1B 5AN Email: privacy@cognitonx.com

DATA RETENTION

The personal data you have shared with us, and that enables us to contact you, will be kept until you communicate to us your intention to terminate your user account on the CogX Platform. Your data may be retained for a further 30 days following such communication or where such retention is required for us to fulfil
our legal obligations. The data that you have shared will be stored in accordance with legal obligations. Analytics data collected for the purposes of audience measurement, retargeting, measurement of the performance, will be kept for up to 5 years following your use of the Platform.

EXTERNAL LINKS

The Website may contain links towards other sites that we do not control. We are not responsible for the data
privacy and collection practices or the content of such sites. If these sites include terms of use, terms of
service or any other privacy policy, you must read them carefully as your use of those sites will be subject to
such policies.

CHANGES TO THIS PRIVACY POLICY

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We will let you know via email and/or a prominent notice on our Website, prior to the change becoming effective and update the “effective date” at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.